When must a contractor provide a written notice of any changes to a project?

A contractor is required to provide a written notice of any changes to a project each time a change is proposed to maintain clear and formal communication with all parties involved. This practice is essential for documentation, accountability, and legal purposes. Providing written notice immediately upon proposing a change ensures that everyone is kept informed and can agree on any modifications to the original contract or project scope.

Documentation of changes is particularly important in construction, as it helps prevent disputes and misunderstandings regarding the work being performed, timelines, and costs associated with alterations. Written notices serve as an official record that can be referenced later if there are disagreements about the work completed or any additional costs incurred due to changes in the project.

While notifying at the start or end of a project might seem like a way to communicate changes, doing so at these times does not effectively address the dynamic nature of construction work, where alterations can frequently arise.